11 Best Xerox Machine for Commercial Use in India Review

in by

Getting printers, whether it is home or an office, has become very important. With the era of online technology, the printer is a necessity. In the last few years, the printer has marked its importance everywhere.

The market filled with many brands. Apart from the brands, there are many kinds of printers also available in the market. So, the decision to buy one is very tricky.

However, the final decision should be based on the requirement of the user only. Here, a list is presented. The list will help you to know about the features of different products of the category. Going through with the elements along with the pros and cons will ease the decision of buying one.

Best Xerox Machine for Commercial Use

10 Best Xerox Machine for Commercial Use in India Review

1. Brother HL-L2321D Monochrome Laser Printer Small Business

Brother HL-L2321D Xerox Machine for Commercial Use in India Review

Among the different brands available in the market, Brother comes in the category of the finest printers. The brand is known for its stupendous features. It has amazing features that make this laser printer competitive to well-established brands like Canon and HP.

The product has efficient printing. It aids in improving productivity. Its print speed is up to 30ppm. The print is with the resolution of 2400*600 dpi. The printer has a professional output. It has excellent graphics as well as crisp text.

The professional output is 2-sided printing. It can print 2-sided booklets as well as documents. This is possible with the help of the fantastic feature of automatic 2-sided printing. Additionally, it has a 2 in 1 copy feature. It can scale more than two documents to one. So, it helps in saving the paper.

For thicker envelopes, there is a straight-through paper path. It is possible via the rear paper exit and manual feed slot. Along with envelopes, you can also use letterheads in this. All the printed materials will have the best look. A laser printer is a technology.

The user can conveniently handle the paper. This personal printer will meet all the printing needs. It is adjustable. The paper tray capacity is 250 sheets. It is also capable of handling legal size papers and letters. So, it is supporting pages of various sizes.

The paper tray capacity protects the paper against the moisture and dust.

TN-2365 is the laser toner. Ten thousand pages every month is the duty cycle. Overall, the laser printer is meeting all the printing needs.

Check Price on Amazon

Pros & Cons
  • The speed of printing is good. It is 30PPM.
  • It saves paper.
  • The printer is ideal for letterheads and envelopes.
  • Thirty pages per minute are the maximum print speed.
  • It supports dual-sided printing.
  • Monochromatic printer.
  • High printing cost.

2. HP Laserjet M1005 Multifunction Laser Printer for Small Business 2019

 HP Laserjet M1005 Xerox Machine for Commercial Use in India Review

The printer is known for its intuitive features as it makes work simpler and easier. This stylish printer makes the job easy at an affordable rate. Its settings of economic mode print quality aid in printing the text with the help of less toner.

The reliable, proven, and consistent HP laserjet technology along with the print cartridge technology provides excellent results every time. With the multifunction features of scan, print, and copy, the HP printer proved to be an affordable one. The design of this printer is elegant and stylish.

Save the space on desktop as this versatile and compact printer accomplish the available space easily. So, its slim body serves the purpose very well.

The printer is a good choice for printing in bulk. Apart from offices, this one is also best for home use. In fact, it is also ideal for micro-businesses as the printer has all the necessary functions. All the required functioning are put into one device only.

The product has instant-on technology. This is inbuilt only. The use of fuser technology helps in providing the first print in less time when the printer is just switched on and is resuming from the state of low power mode. Thus, it ensures that printing is faster. As it works faster, it saves money.

The blazing speed of the printer produces 14 ppm. It is powered with a 234 Mhz processor, which is a high speed one. There is an internal memory of 2 MB. Hence, it offers simplified as well as printing experience.

The printer comes with compatible laser toner. The cartridge is HP 12A Black Original LaserJet Toner.

Get the first print within 10 seconds. Hence, save energy and quality prints. The time gap between print is less.

Power consumption is also not very much as it executes faster printing. Along with speed, the monochrome printer is providing professional quality. You will get sharp and good text images.

If you have bulk printing regularly, then this monochrome is a good option for you. This excellent printer has amazing features for making printing, copying, and scanning black and white documents with ease.

You can get the scan resolutions up to 1200dpi. This resolution is ideal for scanning old photographs. Paper handling is not an issue with this one. It is very easy. The HP Laserjet printer comes with OCR software, i.e. Optical Character Recognition. It comes with printer installation drivers. This software will help in converting documents in the digital formats for editing as well as archiving.

Check Price on Amazon

Pros & Cons
  • 160 sheet input tray.
  • High-quality printing.
  • Compact design.
  • Energy-star certified printer. So, it is an energy-efficient device.
  • It is good for bulk printing.
  • It is expensive.

3. Brother DCP-L2541DW Multi-Function Laser Printer for Big Bussiness


Nothing can be handier than a wireless printer. The wireless monochrome printer is packed with all essential features. It has every feature one needs on an everyday basis. It is auto duplex printing is just like an icing on the cake. So, buying this one will never be regret as it has excellent features.

It supports various connections like Ethernet, Wi-Fi Direct, Wi-Fi, and USB. Scan and print the documents as well as photos with ease. This multifunction printer will do all the printing and scanning work without any hassle. Its compact and sleek design will fit the product anywhere. So, the compact design contributes to occupying less space.

It is ideal for small offices and home offices. The duty cycle is 10,000 pages in a month.

Its easy connectivity to any device provides flexibility and convenience. The printer has amazing built-in features. It supports mobile printing. Hence, it just boosts its productivity.

Using the printer supports a low running cost. Reduce the toner wastage along with the paper wastage with the help of duplex printing technology. It also has high-yield toner cartridges as an option. The option helps in reducing the overall operating costs. It also lowers the cost per print. Additionally, it produces 2-up along with 4-up only on a single sheet. Hence, contributes to saving paper.

The printer has excellent BR Admin Professional software. This software helps in eliminating the extra downtime with tools of networking administration. So, it offers status monitoring. Along with this, it also provides configuration capabilities.

The printing speed is superb. It is 30ppm. High-speed aids in saving time when there are multiple users. When the volume of printing tasks is large, then also it ensures saving time due to its high printing speed.

2600 page high yield inbox toner cartridge offers the best results. It will produce high-quality prints. Thus, you can reduce the overall cost of printing as the printer save time. There are only fewer replacements only. Therefore, save money with the use of the Brother DCP-L2541DW Multi-Function printer.

The printer is of laser type, and its functions are printing, scanning, and copying. The output of the printer is monochrome. It supports pages of different sizes like A4, A5, A6, Letter, and so on. The printer is compatible with different OS.

Check Price on Amazon

Pros & Cons
  • The printer is multifunction and comes with black and white as output.
  • Its printing speed is quite high and supports 30 pages per minute. So, helps saving time during the printing of large volume.
  • The running cost of the printer is low.
  • There is a 2,600-page standard yield toner.
  • It supports pages of different sizes.
  • The printer is bit expensive.

4. Brother MFC L2701DW Multi-Function Monochrome Laser Printer

Brother MFC L2701DW Xerox Machine for Commercial Use in India Review

Again the brand Brother comes with an excellent product. Brother MFC L2701DW multifunction laser printer performs four extremely useful functions. These are faxing, scanning, photocopying, and printing. All these varieties of tasks have printed in black and white mode.

The printer has the technology of automatic 2-sided printing. Apart from this, during photocopying, one can enlarge and reduce the size. A Colour scan, along with a monochrome scan is also available.

This product from Brother aids in getting a quality document. It also works fast. The printer machine has a speed of 30 pages per minute. The printing is with the resolution of 600*600dpi.

When it is in photocopying mode, the machine can create 99 copies. In fact, within 10 seconds, you will get your first copy. It has the zoom feature which can enlarge from 25% to 400%. The resolution of the copy is 600*600 dpi.

In the scan mode, this product from Brother can scan the two sides with its automated technology. It has 19,200*19200 dpi as the interpolation resolution. Indeed, it also has a resolution of 600*600dpi during the ADF scan.

33,600bps is the modem speed during the fax mode. Additionally, it permits 2-sided faxing. 98-203 dpi is the horizontal resolution. On the other hand, 196-392 dpi is the vertical resolution.

The address book can have 200 addresses.

The operation of the printer is smooth with 50db as the noise level. Moreover, the printer contributes to saving energy.

The printer supports pages of variable sizes. It is compatible with A4, Letter, A5, A5(Long Edge), and A6 paper. The printer has an LCD display. As per the ISO standards, the page yield is 2600 pages. It has a standard toner cartridge. TN – 2365 is the compatible laser toner.

Next, it is compatible with all operating systems. So, there is no issue of compatibility. Greatly, it supports Wi-Fi connectivity along with wireless one.

It is easy to use and control the system makes the work easy.

Check Price on Amazon

Pros & Cons
  • The printer is a durable one.
  • The print speed is good.
  • The quality of printing is excellent.
  • It has Wi-Fi connectivity.
  • It is a little heavy machine.

5. Brother DCP-B7535DW Automatic 2-Sided Printing


This product from the brand Brother is laser type. In terms of functionality, it is multifunction. Thus, getting the printer is a good choice as its multifunctional feature will help you in serving many purposes.

Its efficient printing will impress you. The printing speed is 34 pages per minute continuously. So, it can match with the large printing needs of the offices. As its resolution is 2400 *600 dpi, the print is better. Thus, you will have better-printed documents. It has an automatic document feeder of 50 pages.

The output is monochrome.

Moreover, its awesome feature of the standard automatic function of double-sided printing will amuse you. Its speed is up to 16 faces per minute. Hence, it saves paper efficiently. As per the ISO standards, 2600 pages is the page yield.

It is compatible with various operating systems like Windows 8, Windows Server 2008, and so on.

Auto duplex print is a unique feature. Two in one copy helps in scaling two documents into one A4 size paper. You can select the zoom option up to 400% as per the need.

Apart from all of these, the most important thing is its connectivity with the mobile. It supports mobile device printing. The printer can easily print via mobile devices through Wi-Fi Direct, Google Cloud Print, Air Print, Scan, and Brother print.

Check Price on Amazon

Pros & Cons
  • Two-sided printing.
  • It also approves mobile device printing as well as scanning.
  • Efficient printing.
  • It is expensive.

6. Epson M2140 Monochrome All-in-One Duplex Ink Tank Printer


The monochrome printer is known for its less cost per print. It is only 12 paise cost per print. This printer’s auto duplex printing is excellent. Printing speed is also good. It is 39 pages per minute.

There is no need to buy a separate machine for scanning, printing, and copying. All these functions are available in a single product.

The printer is known for its integrated tank design. Indeed, refilling the ink is spill-free. Along with this, it is also error-free refilling.

Laser print technology, along with the multi-functionality feature makes this an ideal one to buy.

Laser quality text is water-resistant as well as smudges proof with the use of pigment ink.

Check Price on Amazon

Pros & Cons
  • The printer is multifunction.
  • Laser print technology.
  • Compact design.
  • Error-free refilling.
  • Bottle of high-yield pigment ink
  • NA

7. Xerox Workcenter 5019 Machine (White)

Xerox Workcenter 5019 Machine

The printer is a multifunction one as it can scan, copy, and print the documents. The resolution is also good. Its connectivity is via USB 2.0.

The print speed is 18 pages per minute. This is good. The two-sided output is manual.

The duty cycle of the product is amazing as it is up to 15,000 images every month. The document handler is platen cover.

The first page print out time is 14 seconds only. The maximum resolution is 600*600 dpi. The standard print memory of this product is 128 MB.

In the copy mode, the first print out time is 7.5 seconds. The maximum copy resolution is 600*600 dpi. The features associated with auto reduction, lighter, darker, reduce, and enlarging the size of the copying.

In the scan mode, the scan destinations are scan to TWAIN application and scan to PC.

It is supporting various operating systems such as Windows XP, Windows Vista, Windows 7, Linux, Windows 2008 server, and Windows 2003.

The standard paper capacity of the printer is 350 sheets. The capacity of tray 1 is 250 sheets. On the other hand, 500 sheets are in tray 2. But tray 2 is an optional one.

It is Energy Star qualified. So, it is contributing to saving energy. Buying this one will help in keeping the electricity bill.

Check Price on Amazon

Pros & Cons
  • It supports various OS.
  • Energy star qualified.
  • The first page print out time is very less.
  • Multifunctional printer.
  • NA

8. Kyocera Kyom2040Dn 1102S32Us0 Mono Laser Multifunction


The printer is known for its good speed. It is 40 pages per minute. Time to provide the first print out is very less. In 6.4 seconds, you will get the first print out.

Its dual-scan processor is in support of A6 originals. The resolution of printing is 1200 dpi.

As it is multifunctional, it can scan. Copy and print. It supports various media types like postcards. Cardstock, labels, envelops, and paper.

System requirement of the printer is Windows 8, Windows Vista, Windows 7, Windows XP, Windows Server 2003, Mac OS X v10.4, v10.5, v10.6, Windows Server 2008, and Linux.

Check Price on Amazon

Pros & Cons
  • Laser technology.
  • Monochrome
  • Multifunctional printer.
  • First print outcomes in 6.4 seconds only.
  • It is expensive.

9. Kyocera Taskalfa 1800 Monochrome Multi-Function Laser Printer


The printer is a multifunctional one with the facility of print and copy. It also has a color scan. The printer also has a zoom feature which is 25-400%. The operating system of the printer is windows.

The first print out time is less than 17.2 seconds. The print speed is 18 pages per minute.

Check Price on Amazon

Pros & Cons
  • Laser technology
  • Monochrome output.
  • Multifunctional.
  • It does not have the duplex capability. ( The printer cannot print automatically on both sides of the paper.

10. Konica Minolta Bizhub 205i


Konica is the ideal printer for office use as it can print media of variable sizes. It supports the auto duplex printing feature. It just fits into any office due to its complete suite of features.

Through toner, it can easily yield 15,000 pages.

The print speed of the product is 20 pages per minute. It can print variable media sizes like A3, A4, A5, A6, and legal. The resolution is 600*600 DPI. JPEG and TIFF are the formats of the output file in scan mode.

There is optional fax as well as ADF capability.

The warranty is for six months or A4 printouts 50,000 in number whichever is the earliest.

Check Price on Amazon

Pros & Cons
  • Multifunctional printer
  • The print speed is 20 pages per minute.
  • It is expensive.

11. Pantum M6502 Laser MFP


Pantum comes up with a multifunctional product, i.e. three in one. It can perform copying, printing, and scanning. The product supports fast as well as high-resolution printing. In the case of A4, the speed is up to 22 pages per minute in black and white. And in the case of a letter, it is 23 pages per minute.

Apart from this, it supports variable media size. The scan is flatbed and 216*297 is the scan size. One can easily clone copy functions, receipt copy, ID copy, and N-up copy.

The printer has a high resolution of 1200*1200dpi. It has a 60MHZ processor.

The installation is also easy. It is one step only. Moreover, the printer comes with 700 pages starter cartridge. The product is compatible with other cost-effective cartridges like PC-210KEVand PC-211KEV. The overall cost per print comes to be Rs1.0.

The maximum duty cycle is up to 20,000 pages. From the date of purchase, you will get one year warranty.

Check Price on Amazon

Pros & Cons
  • One-step installation.
  • Easy to use.
  • Heavy duty
  • Business ready.
  • High performance
  • High quality

    Xerox Machine Buyer’s Guide

    When you are looking for a printer either for your home or office, you get yourself into a pool of printers. It is very hard to make a choice for the best printer. The market is occupied with the cheap inkjets to the multifunctional laser printers.

    Laser printers are facing high demand and popularity. With the increasing use of the internet in every area and place, the need for the printer is also increasing. Thus, the demand for printers is rising for both home and office use.

    Now, with advanced technology, there is no need to buy a separate machine for copying, scanning, and printing. All works are performed by a single machine only. The multifunctional printers are serving the purpose very well.

    Multifunctional printers are the first choice as they improve the workflow and reduce the overall cost. Plus, laser printers are also an ideal choice. So, multifunctional laser printers make the best combination to buy nowadays.

    These printers make the best choice for those who require lots of printouts regularly. Easy access to its functioning will permit the quick printing of school and college documents, office documents, and so on.

    But as there is a wide choice available, the user becomes confused about which one to buy. Each brand claims to be the best one. So, it becomes very hard for the user to get the best one.

    Hence, some points are mentioned here. These will help you a lot in making the smart choice.

    1. Identify your needs

    Understanding what you require is a very important step in buying the printer. Apart from copying and printing, how the end-user can make use of the printer for various purposes. It must contribute to reducing paper, managing documents, scanning the cloud, simplifying workflow, and so on.

    Know your requirements like how many prints out, copying, and scanning you need regularly. In fact, how many persons will use the same device? Would you like its connectivity with the mobile also? This will help in a print out from the mobile too. Whether you want it wireless or not?

    2. Get the information about the cost of ownership

    When you are looking for a multifunction printer, do not forget to pay attention to the cost of hardware. It is an important factor to notice. Apart from the value of the printer, it is important to know about the cost of supplies. Plus, take the ink cost into consideration.

    The multifunction printer can be an asset to you if it manages as well as controls the cost for imaging and printing. The use of a cost-efficient printer will add new capability and value to your organization.

    So, calculate how a printer can help in controlling the cost of printing as well as imaging. How can it become an asset to the organization? Plus, how the printer can improve and consolidate the available management of resources. So, overall select the one that enhances the efficiency of the business process.

    3. Search for Reviews

    It will be wise to compare the claims of the company to the reviews available for the product. This will help in evaluating the actual performance of the printer. Hence, this will prevent you from falling into false claims. Getting knowledge about the performance and quality of the product will help you in knowing the actual performance. So, do not miss this thing. Missing this one will get into the trap of false claims of the company.

    4. Get the information about the connectivity with the existing network

    Acquire knowledge about integrating the printer with the existing network. It is important to know about the training requirement for a minimal start-up. Does the printer have the software or any other wizard for installation, upgrading, and troubleshooting?

    Next, kindly get into notice about printing the documents from various and distributed devices like laptops, mobile, and so on. Then, in such a case, going with Wi-Fi or a wireless printer will be the best choice. Wi-Fi associated printer connects easily with the network of the device without hard-wired. It assures easy printing from mobile.

    How to Use the printer

    Find a printer that is easy to use without any hard functions. Choose the one that has easy accessibility and requires minimal training. Plus, look for the one having manufacturer-provided service.

    It should have features of swipe, touch, scroll, and pinch. Handling should be as easy as it is in smartphones. Cloud-connected and mobile-connected printers make the task easy to do.


    You must have knowledge of the compatible software. In fact, with the help of a multifunctional printer, one can convert their documents into electronic format also. Additionally, send them to back-office automation systems and so on.

    The multifunction printer provides the perfect balance of value and functionality. With the printer, you can easily print, scan, and copy easily. Wireless connectivity, customizable apps, benchmark security, cloud readiness, and mobile readiness aids in doing the work efficiently.


    Whether the control panel is with buttons or touch panels? Generally, the printer comes with an on and off switch. Determine your need and choose them.


    Whether you need a printer for your home or to run your daily business, the laser printer surely saves your money. In comparison to inkjet printers, laser printers are cost-efficient. If you need bulk printing, then also the overall cost of printing will be less with laser printers.

    Amazingly, laser printers are productive, power-saving, and time-saving machines. Going with the option will never make you regret your decision of buying it.

    Cartridges are last longer as well as cheaper. In the case of inkjets printers, the ink has the problem of drying up if you are not taking print out for some days. But there is no such problem with laser printers. Undoubtedly, laser printers are the best ones to fulfill daily printing requirements.

    However, in laser printers too, opting for multifunctional will help you a lot. A multifunctional one will do all the functions of copy, scan, and print. So, there is no need to run outside for any of these as you have your own printer which can do all of these with ease.

    Increase your productivity with the multifunctional laser printer and enjoy the high-quality printing. While going through all of these, never forget your requirements. Your needs must be your priority as the priority helps in deciding the brand to buy. Go through the above list to know the features, pros, and cons. This guide will surely aid you in getting the ideal one.

    Written by Archana

    Hi There, Archana Krishnan from Bengaluru, who writes on home improvement products based on my own experience that is especially required for Indian homes.

    Leave a Comment

    four × three =